Section 3.10

Use your Intranet to manage both Intranet Users and User documents in a secure online process. The Intranet Manager provides you with the ability to establish an intranet (a private site directed to internal organization users) or an extranet (a private site directed to select external parties such as; clients or suppliers). The intranet page is a restricted page that allows only authorized users to access the information contained on the page. You are able to allow access to the intranet section of the website, as well as define what specific documents each user is authorized to access and download. The system administrator is responsible for establishing the user name, user password, user welcome message, and which documents are accessible for each authorized user.

The Intranet manager tool is accessed through the “Content Manager” of the administration system website. To modify the page content associated with the public “Intranet” page, simply select the “Intranet” listed in the “page content” section of the Content Manager page.

To access the Intranet manager tool, select “intranet” from the navigation buttons of the administration system website. This opens the following window.

To manage the intranet user community, select the “Intranet Users” item. This opens the following window. All of your existing users will be listed under the section “Intranet Users”.

To edit or delete an existing user, select the appropriate article and click on the corresponding button (“Edit / Delete”). To add a new user, select “Add new record.”

To add, modify or delete an intranet user select the “user name” listed within the “Intranet Users” section of the Intranet manager page.  This opens the window that provides you with access to the individual user record, as shown above. 

Define the user name assigned to each user within the “User Name” box. Complete the user’s full name within the “Full Name” box and assign appropriate password within the “Password” box. Make sure the assigned password contains both alpha and numeric values of at least eight characters. 

Select the documents that each user has access to within the intranet by checking the appropriate box within the “Select those documents this user has access to” section.

If you are deleting a user, the system will ask that you confirm the deletion of this specific user. To continue to delete select “OK”. If you decide to save the user record, select “Cancel”. After completion of either action, you are returned to the Intranet manager tool window.

To add, modify or delete a document select the “documents” listed within the “database” section of the Intranet manager page. This opens the window that provides you with access to the documents catalog, as shown below. 

To edit or delete an existing document, select the appropriate article and click on the corresponding button (“Edit / Delete”). To add a new document, select “Add new record.”

Define the document name assigned to each document within the “Document Name” box. Choose within which category, the document will be displayed. Upload your file through the “Document File” box. Insert a small description for your document and submit the number in which you would like your document to appear at “Shown in Order.” Finally, select the users who will have access to the document.

When you have completed the necessary information, click the “Create” button to add the document to your website.

If you are deleting a document, the system will ask that you confirm the deletion of this specific record. To continue to delete select “OK”. If you decide to save the document, select “Canel”. After completion of either action, you are returned to the Intranet manager tool window.

To see the look and feel of the Intranet users front page, see below: